Standard Terms and Conditions for supply of services.

1          DEFINITIONS

In this document the following words shall have the following meanings:

1.1        “Agreement” means these Terms and Conditions together with the terms of any applicable Service Specification;

1.2        “Customer” means the organisation or person who purchases services from the Supplier;

1.3        “Service Specification” means a statement of work, quotation or other similar document describing the services to be provided by the Supplier;



2          GENERAL

2.1        These Terms and Conditions shall apply to all contracts for the supply of services by the Supplier to the Customer.

2.2        Before the commencement of the services the Supplier shall submit to the Customer a Service Specification which shall specify the services to be performed and the fees payable. The Customer shall notify the Supplier immediately if the Customer does not agree with the contents of the Service Specification. All Service Specifications shall be subject to these Terms and Conditions.

2.3        The Supplier shall use all reasonable endeavours to complete the services within estimated time frames but time shall not be of the essence in the performance of any services.

2.4        The contract start date has been set at TBC and shall continue for a minimum period of 12 months from the                   commencement date unless otherwise set out in the specification.  Thereafter it shall continue until such time as it is       terminated by either party in accordance with the provisions of clause 8.



3.1        Monthly invoices of £+ VAT amount shall be due and payable within 30 days of date of invoice. The Supplier shall be entitled to add to the sums on overdue invoices for:

3.1.1     All reasonable administration fees which we may charge from time to time e.g. writing letters, making telephone calls or dealing with unpaid cheques, or other items. We will notify you of these charges in writing and may vary them or add to them from time to time by giving you written notice

3.1.2     All reasonable costs incurred by us in enforcing our rights or remedies under or relating to this Agreement, including all tracing, collection agents and legal costs.

3.1.3     The Supplier reserves the right to increase its fee rates, provided that such charges cannot be increased more than once in any 12 month period.  The Supplier will give the Customer written notice of any such increase not less than one month’s before the proposed date of the increase.  If such increase is not acceptable to the Customer, it shall notify the Supplier in writing within two weeks of the date of the Supplier’s notice.



4.1        To enable the Supplier to perform its obligations under this Agreement the Customer shall:

4.1.1     Co-operate with the Supplier;

4.1.2     Provide the Supplier with any information reasonably required by the Supplier;

4.1.3     Obtain all necessary permissions and consents which may be required before the commencement of the services; and

4.1.4     Comply with such other requirements as may be set out in the Service Specification or otherwise agreed between the parties.

4.2        The Customer shall be liable to compensate the Supplier for any expenses incurred by the Supplier as a result of the Customer’s failure to comply with Clause 4.1.

4.3        Without prejudice to any other rights to which the Supplier may be entitled, in the event that the Customer unlawfully terminates or cancels the services agreed to in the Service Specification, the Customer shall be required to pay to the Supplier as agreed damages and not as a penalty the full amount of any third party costs to which the Supplier has committed and in respect of

Cancellations on less than five working days’ written notice the full amount of the services contracted for as set out in the Service Specification, and the Customer agrees this is a genuine pre-estimate of the Supplier’s losses in such a case.  For the avoidance of doubt the Customer’s failure to comply with any obligations under Clause 4.1 shall be deemed to be cancellation of the services and subject to the payment of the damages set out in this Clause.

4.4        In the event that the Customer or any third party, not being a sub-contractor of the Supplier, shall omit or commit anything which prevents or delays the Supplier from undertaking or complying with any of its obligations under this Agreement, then the Supplier shall notify the Customer as soon as possible and:

4.4.1     The Supplier shall have no liability in respect of any delay to the completion of any project;

4.4.2     If applicable, the timetable for the project will be modified accordingly;

4.4.3     The Supplier shall notify the Customer at the same time if it intends to make any claim for additional costs.

4.5        In the event that there is an increase set which is out of the Supplier’s control in the minimum wage, national insurance, holiday entitlement, pension contributions etc. the Client agrees to a meeting to discuss contract value three     months prior to the date the increase will come into effect.



5.1        The parties may at any time mutually agree upon and execute new Service Specifications. Any alterations in the scope of services to be provided under this Agreement shall be set out in the Service Specification, which shall reflect the changed services and fees and any other terms agreed between the parties.

5.2        The Customer may at any time request alterations to the Service Specification by notice in writing to the Supplier. On receipt of the request for alterations the Supplier shall, within 5 working days or such other period as may be agreed between the parties, advise the Customer by notice in writing of the effect of such alterations, if any, on the fees and any other terms already agreed between the parties. An increase in staffing levels will incur additional charges based on our average chargeable rate as submitted in tender documents.

5.3        Where the Supplier gives written notice to the Customer agreeing to perform any alterations on terms different to those already agreed between the parties, the Customer shall, within 5 working days of receipt of such notice or such other period as may be agreed between the parties, advise the Supplier by notice in writing whether or not it wishes the alterations to proceed.

5.4        Where the Supplier gives written notice to the Customer agreeing to perform alterations on terms different to those already agreed between the parties, and the Customer confirms in writing that it wishes the alterations to proceed on those terms, the Service Specification shall be amended to reflect such alterations and thereafter the Supplier shall perform this Agreement upon the basis of such amended terms.



The Customer shall indemnify the Supplier against all claims, costs and expenses which the Supplier may incur and which arise, directly or indirectly, from the Customer’s breach of any of its obligations under this Agreement, including any claims brought against the Supplier alleging that any services provided by the Supplier in accordance with the Service Specification infringes a patent, copyright or trade secret or other similar right of a third party.



7.1        Except in respect of death or personal injury due to negligence for which no limit applies, the entire liability of the Supplier to the Customer in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be covered by our public liability insurance to the value of ten million pounds

7.2        In no event shall the Supplier be liable to the Customer for any loss of business, loss of opportunity or loss of profits or for any other indirect or consequential loss or damage whatsoever. This shall apply even where such a loss was reasonably foreseeable or the Supplier had been made aware of the possibility of the Customer incurring such a loss.

7.3        Nothing in these Terms and Conditions shall exclude or limit the Supplier’s liability for death or personal Injury resulting from the Supplier’s negligence or that of its employees, agents or sub-contractors.


8          TERMINATION

Either party may terminate this Agreement forthwith by notice in writing to the other if:

8.1        The other party commits a material breach of this Agreement and, in the case of a breach capable of being remedied, fails to remedy it within 60 calendar days of being given written notice from the other party to do so;

8.2        The other party commits a material breach of this Agreement which cannot be remedied under any circumstances;

8.3        The other party passes a resolution for winding up (other than for the purpose of solvent amalgamation or reconstruction), or a court of competent jurisdiction makes an order to that effect;

8.4        The other party ceases to carry on its business or substantially the whole of its business; or

8.5        The other party is declared insolvent, or convenes a meeting of or makes or proposes to make any arrangement or composition with its creditors; or a liquidator, receiver, administrative receiver, manager, trustee or similar officer is appointed over any of its assets.

8.6        If the specification does include a specific term, the contract shall be deemed to continue at the end of that term unless either party gives not less than 3 months’ notice.  Without limiting its other rights or remedies, after expiry of the minimum period under clause 2.4 or such other term as is set out in the specification, either party may terminate the contract by giving not less than 3 months’ notice.

8.7        If the customer purports to terminate this agreement in whole or in part before expiry of the minimum period or in the event that the customer fails to give the appropriate notice stipulated in clause 8.6 the customer shall forthwith pay to the supplier upon receipt of an invoice, 100% of the charges which would have been payable for the then following 3 months period and 50% of such charges for the remainder of the minimum period.  All outstanding invoices are to be settled during the 30 day period.


9          FORCE MAJEURE

Neither party shall be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, fire, the act or omission of government, highway authorities or any telecommunications carrier, operator or administration or other competent authority, or the delay or failure in manufacture, production, or supply by third parties of equipment or services, and the party shall be entitled to a reasonable extension of its obligations after notifying the other party of the nature and extent of such events.



The Supplier and the Customer are contractors independent of each other, and neither has the authority to bind the other to any third party or act in any way as the representative of the other, unless otherwise expressly agreed to in writing by both parties. The Supplier may, in addition to its own employees, engage sub-contractors to provide all or part of the services being provided to the Customer and such engagement shall not relieve the Supplier of its obligations under this Agreement.


11         ASSIGNMENT

The Customer shall not be entitled to assign its rights or obligations or delegate its duties under this Agreement without the prior written consent of the Supplier.



If any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any Court of competent jurisdiction such provision shall be severed and the remainder of the provisions herein shall continue in full force and effect as if this Agreement had been agreed with the invalid illegal or unenforceable provision eliminated.


13         WAIVER        

The failure by either party to enforce at any time or for any period any one or more of the Terms and Conditions herein shall not be a waiver of them or of the right at any time subsequently to enforce all Terms and Conditions of this Agreement.


14         NOTICES

Any notice to be given by either party to the other may be served by email, fax, personal service or by post to the address of the other party given in the Service Specification or such other address as such party may from time to time

have communicated to the other in writing, and if sent by email shall unless the contrary is proved be deemed to be received on the day it was sent, if sent by fax shall be deemed to be served on receipt of an error free transmission report, if given by letter shall be deemed to have been served at the time at which the letter was delivered personally or if sent by post shall be deemed to have been delivered in the ordinary course of post.



This Agreement contains the entire agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings or proposals, oral or written. Unless expressly provided elsewhere in this Agreement, this Agreement may be varied only by a document signed by both parties.



Nothing in this Agreement is intended to, nor shall it confer any rights on a third party.



This Agreement shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.


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